Facilities Management Administrator

Equans is looking for a Facilities Management Administrator to join our team in East Kilbride, working on our contract with Cola-Cola on a permanent basis. This is a full-time role working 40 hours per week. On offer is a competitive salary and benefits package.

What will you deliver?

• Reception duties, Permit/Mail room Coordinator & H&S PPE Custodian and Administrator

• Act as Record Keeper and Facilities Coordinator

• Manage bookings of meeting rooms

• General Admin for both Equans & CCEP

• Security Liaison when VIP’s attend site

• Purchase Order raising

• Involvement in receiving RAMS and booking contractors onto booking in system

• Assisting with quoted works

• Ad Hoc Electrical Testing and Inspection admin support

• Liaise with Soft Services Manager/Equans FM Manager, also CCEP F&U Manager on a daily basis for administration tasks

• Answering internal/external phone calls, transferring calls to managers onsite

• Using site Tannoy system to put out announcements

• Monthly full site First Aid box check for CCEP

• Permit room duties, completing onsite inductions for Client, keeping files up to date and in a tidy order

What can we offer you?

On offer is a competitive salary, company vehicle and benefits package, which includes;

• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1.5 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts 
• Cycle to work scheme 
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

• IOSH certification preferred (Not essential)

• Previous reception experience (Essential)

• Hands on experience with office equipment (franking machine, tannoy system)

• Good organisational skills

• Prioritising tasks

• Excellent telephone manner & IT skills

• Good level of verbal and written communication skills

• Ability to work under pressure and use own initiative

• Ability to achieve deadlines

• The ability to communicate and work effectively with customers, employees and team at all levels

• Arranging transport for Client (Taxis to airport) (Desirable)

• Liaising with Client to order PPE & Stationery (Desirable)

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.  

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

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As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. 

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. 

You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.